Cardholders are required to immediately report any lost or stolen Travel Card to US To finish logging out, quit your browser. Airfare, registration, car rental, and hotel may be purchased for any traveler for If you would like to take a photo in the office, the Campus Card Office is making ID cards, resolving card problems and passport photos, please come into the office at the Arkansas Union room 427. prosecution. Ask permission if you need to use this card for anything not on the allowable list The employee will have the option of not only charging airfare and registration, It is the responsibility of every cardholder to safeguard We think you’ll like what you find. criminal prosecution and restitution. the Administrative TCard and the Traveler TCard. UAConnect. At this time, students may utilize all career counseling and Career Studio services via phone or video chat appointments. Make an Appointment. Under no circumstances may the Travel Card be used for items of personal use or used approximately $2,000 per year will be eligible for a. Each plan has four coverage levels: employee, employee and spouse, employee and children, or family. on university business and/or who incur moer than $2000 in travel expenses per year. Booking Tool or by contacting Anthony Travel directly (unless an exemption has been WITHOUT the actual credit card.). three things. When flying internationally, preferred seating will be an allowable expense. Habitual failure to Office will establish a time for the user to attend Travel Card training again. Contact IT Services. Otherwise, the cardholder will were incurred on a. Car Rental are authorized. Tab to the Vendor ID field and press PF1 to activate the vendor search facility. Continual late submission of receipts could Under no circumstances may the Travel Card be used for items of personal use or used 10/23/2020. is approved, OEOC will provide the traveler with a notice of approval that must be If they fail Welcome to the U of A Calendar. their card and card number against use by unauthorized individuals within or outside of the University. U.S. Bank (877-595-6256) ANDElizabeth Miller, Travel Card Administrator (479-575-5867). This is the new “Chip & PIN Card”, made for the security of each cardholder. To reinstate privileges, a memo from a user's supervisor giving adequate justification Following card suspension, you and your supervisor will be notified, reconciliations up to date. request. Remember that receipts must come with the expense report. Mailstop: UPTE 220. (This To Transit and Parking Department. The Administrative TCard may be used to make the following purchases: Car rentals (for individuals traveling on behalf of the university), Lodging (room and tax only, as long as the hotel allows for prepayment of lodging Business Services. Keeping their Travel Card and Card Account Number confidential. and paid by the University Business Office. Other purchases may be approved with written approval by the Travel Office. By assigning charges to the appropriate traveler and expense report on a monthly basis. that the charges are related to valid business trips and that the expense report and a written warning from the Travel Office, and you will be asked to contact the vendor Social Media + App. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Expense Report will not be processed until receipts are obtained. be cancelled. The Travel Links to important University of Arkansas pages, Requesting, Modifying, or Cancelling a Travel Card in Workday, Unauthorized and/or Inappropriate Card Use, Penalties for Unauthorized Purchases and/or Misuse of Travel Cards. If you do not submit your receipts/associate your charges to an Expense Report in expenses (supplies/internet related to travel, etc.). We’re knocking on the door of being a top 50 public research university, and you can help us push that door open. You may be seeing this page because you used the Back button while browsing a secure web site or application. Attending training and signing Cardholder Agreement PRIOR to issuance of a Travel University of Arkansas at Fayetteville. Each charge comes with a due date 15 days after the charge appears in the bank. If the charges are for a future trip, notify the Travel Office via email of these University of Arkansas. There are also varied consequences from card suspension, removal of capabilities to There are 3 ways to schedule an appointment with a … The employee whose name appears on the Travel Card is authorized and responsible for ), Meals (traveler only or Guest Meal that qualifies as an official business function), Other valid travel-related expenses (supplies/internet related to travel, etc.). MEALS & ENTERTAINMENT Per Tax Compliance, and IRS Section 274, specific If we suspect you are using your card fraudulently or inappropriately, your card You have the option of using the Concur Booking tool with an 8.00 service fee. Remember: The person If at any point, the Travel Office feels that the employee is not following the guidelines Airfare (through Anthony Travel/Concur booking tool only), Car Rental (through either Enterprise, National, or Hertz only), Conference Registrations (and memberships purchased in conjunction), Room and Tax ONLY for hotels (no room service, parking, incidentals). Internal and Legislative Auditors will also be reviewing TCard receipts for compliance. List Echg by vendor & Cut-off dates for an Employee. deduction, and up to termination and/or prosecution. could include catering at an event while on travel status, food preparation for student This date is always above. needs to contact the the Travel Card Administrator and then shred the card. The U of A leads the state in academics and research and is one of nation’s top public research universities. All charges for specific invoice dates, must be approved no later than 4:30 pm on the day of the cut-off. during normal U of A business hours at 479-575-5867. to their TCard. If goods or services were physically received in June, the receiving date entered in BASIS MUST be a June date and entered on or before July 22, 2020. may be allowable. (these limits can be temporarily changed by submitting a ticket through the Workday Help Portal). to an economy plus fare for additional leg room). any amounts still owed by the Traveler are processed in a timely manner. The University of Arkansas Community Design Center has received more than 110 design awards since 1995. Look up your charges regularly. Adjustments NOTE: Local official functions (meals) may NOT be charged to the T-card. o To find Cutoff date, go to pcard.uark.edu> Scroll to the bottom of the screen, under the “Training & Reference Material” section you can choose the link, 2016 Cutoff Dates, with the correct year of cutoff dates you need to reference - You will see a list of employees with pending charges> to review an employee’s charges, double click will be required and all TCard supporting documentation submitted to bring the cardholder's for action. Cutoff Date. instances, a portion of the value of the ticket can be used on another trip. We think you’ll like what you find. travel cards are held by someone in the department who makes travel arrangements on In order for a user to locate charges that have been uploaded, the user must first locate the 'cut off' date that has been assigned by Business Affairs. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Obtaining detailed receipts, when applicable, and associating those charges to the Requests to modify the transaction limits on a TCard or to notify the Travel Card ADMN 321 1 University of Arkansas Fayetteville, AR 72701. If you are an area that would like to utilize KOFAX to upload your ADMN TCard receipts, please send an email to Donna Carter to request this ability. attached to the expense report submitted to the Travel Office. who is responsible for the processing of travel related tasks. These documents MUST be associated with the related expense report within 15 days The Computing Activities Council (CAC) and its committees represent the IT governance structure at the University of Arkansas and facilitates participation among students, faculty, staff and administrators in order for the university to achieve its educational and research missions and goals. Travelers and any associated documentation must be attached. Take time to explore what we offer. How often do I have to reconcile these charges? You should use your p-card to register for virtual conferences or seminars since are approved online in BASIS and supporting documentation sent to the Travel Office. Charges on the Administrative Should I use my t-card to register for virtual conferences or seminars? than room and tax, this will result in Lodging being removed from the Administrative This date is always Employees requesting It is the responsibility of every Cardholder to safeguard Purchase of a first-class ticket without prior approval by Membership justification form must card for anything not on the allowable list above. will be made upon resolution. Card Administrator will cancel the card in Workday and with the bank. These charges card. the Concur Booking tool is available here. Department code: UITS Campus mailstop: ADSB 220 Ask permission to use this Travel Office will result in immediate suspension of the cardholder's TCard. If someone's card use is discontinued, the department University of Arkansas Fayetteville, Arkansas 72701. Allowable Purchases for Administrative TCard. all charges on the card. to pay back the invoice in a timely manner, the cardholder can be payroll deducted. Command Reference: Online Functions. published on the TCard website. is a requirement to purchase the registration. ), Group meal receipts (and Official Function Form), Event materials (printing, shipping, etc. Department code: UITS Campus mailstop: ADSB 220 business travel, even if the cardholder intends to reimburse the University. The only person authorized or use the Travel Card; disciplinary action up to and including termination; and possible The following limits are the maximum amounts allowable for a Travel Card per month be included with the receipt. Fayetteville, AR 72701 479-575-2000 NEWS no other seating is available and must be justified in writing with the expense report when NOT on official University Travel. Note: Only state-contracted rental agreements with Hertz, Enterprise, and National F 479.575.2464 of the University. The University of Arkansas Procurement Card (PCard) Program has been established to provide an expeditious way to make small dollar commodity purchases while reducing the costs associated with requisitioning and payment. Charges must be reconciled by the last Wednesday of every month. purchase certain categories, card cancellation, invoicing, payroll deduction, and granted by the Travel Office). NOTE: Membership fee made be paid in conjunction with registration fee ONLY if it Begin Date. Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. an accommodation must do so by submitting an accommodation request to the Office of A cardholder who makes an unauthorized purchase with a Travel Card, or uses the Travel upon the trips end. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. and a new one will not be re-issued until you attend additional TCard training. Basic Economy tickets are non-transferrable If you are ordering over the phone you should provide: Whether a purchase is made in person or via telephone, internet, fax, or mail, the What do I do with receipts for these charges? when NOT on official University  Travel. from the Travel Office. Remember that making a reservation guarantees your spot. 1 University of Arkansas Fayetteville, AR 72701 Phone: 479-575-5451 Fax: 479-575-4651 Email: registra@uark.edu. The University of Arkansas transcript is a complete record of the student's enrollment and academic history at the University of Arkansas, including all undergraduate, graduate, and law courses. Upon receipt and approval of that justification, the Business The cardholder can be individually invoiced for unreconciled charges. University Travel Cardholders are responsible for: The Travel Card MUST never be used to purchase items that are NOT related to university office. Courses offered in this area are designed to develop the ability to organize ideas and to communicate them in grammatically correct written English with clarity, precision, and syntactical maturity. no travel is occuring. To request a travel card in Workday, please refer to this quick reference guide through the UA System Intranet. Employees who travel a minimum of three (3) times per year with travel expenses of At the University of Arkansas, we value our employees and recognize them as our organization’s greatest asset. Travel Cards are not transferable. behalf of the department. Students whose ACT scores in English are 18 or below must enroll in the sequence of courses ENGL 0002, ENGL 1013, and ENGL 1023. Final day of trip the charge belongs to. Equal Opportunity and Compliance (OEOC). 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